Terms of use

EUROSMALLMAMMALS: CONCEPT AND TERMS OF USE

  1. EUROSMALLMAMMALS is an open, collaborative project to promote comparative theoretical and applied research into small mammal ecology and behaviour at the European scale, by sharing knowledge and data on small mammals across environmental gradients and through time.
  2. EUROSMALLMAMMALS is based on a spatial database that has been developed to include, in the first instance, trapping data of small mammal species across Europe. In the future, it might be expanded to include other datasets related to small mammal behaviour and ecology (e.g. phenotypic diversity, reproductive success, personality, disease transmission, spatial pattern, etc.)
  3. EUROSMALLMAMMALS is open to all research groups (later on called “Partners”) who are interested in contributing, with their data and expertise, to comparative analyses on small mammal ecology and behaviour.
  4. The Partners maintain full property and control of their own dataset, and they can therefore decide to withhold their participation at any stage, but in respect of what is stated at point 6 below.
  5. Each Partner names reference person(s) who is (are) responsible for the use of data in the EUROSMALLMAMMALS context (see point 6), the quality control of the data provided to EUROSMALLMAMMALS, and act(s) as the contact person(s) for the dataset; the reference person(s) undersign(s) this agreement in two copies, one to be kept by him/herself and the other to be sent to the EUROSMALLMAMMALS coordinator.
  6. All reference persons of Partners providing data have access to the full EUROSMALLMAMMALS dataset and they are responsible for sharing the access with other members of each Partner group; other Partners not providing data will have access subject to development of analyses agreed by other Partners (see point 7).
  7. All Partners who request to be included into EUROSMALLMAMMALS project implicitly accept and are obliged to respect the following rules for EUROSMALLMAMMALS dataset use and publication process (3 phases):
    1.  the EUROSMALLMAMMALS dataset can be used, fully or in part, ONLY for those analyses that the majority of  Partners have agreed upon; (or other rule)
    1.  all Partners or groups of Partners are invited to propose themes to be addressed with the EUROSMALLMAMMALS dataset and a related set of analyses; doing so, they will also promote discussion and ask the other Partners for permission to use their dataset for studying the proposed theme; at this stage, the Partners agree freely to study that specific theme (phase 1);
    1. all Partners who agreed upon the theme and therefore provided their own dataset or expertise, will receive  the first draft of results from analyses; at this stage, each Partner will  decide whether to continue to be involved in the publication process or withdraw their data and participation (phase 2);
    1. the final stage concerns the formalisation of the manuscript on the specific theme and its submission for publication (phase 3);
    1. only Partners who agreed upon the specific theme and therefore provided their own dataset or expertise and/or actively participated in the publication process will be co-authors of the scientific publications derived from the related analyses;
    1. Partners withdrawal of  dataset for use in the publication process of the specific theme is not permitted after phase 2, while the right to withdraw co-authorship stands;   
    1. in any case,  Partners agree that any exceptions in terms of either database access and co-authorship can be discussed on a case by case basis among EUROSMALLMAMMALS Partners;
    1. each Partner is responsible for the list of contributors from their research group to be included as co-authors on scientific publications (normally one per Partner for the sharing of the dataset and ms revision);
    1. the order of co-authors in scientific publications derived from the EUROSMALLMAMMALS dataset will be agreed upon by all participating Partners case by case.
  8. The EUROSMALLMAMMALS future database is hosted on the server of Fondazione Edmund Mach – Centro Ricerca e Innovazione (FEM-CRI), San Michele all’Adige, Italy. FEM-CRI is responsible for the hosting of the EUROSMALLMAMMALS database on its server, and appoints the EUROSMALLMAMMALS coordinator. FEM-CRI will provide administrative support, by creating a unique identifier to record income and expenditure of EUROSMALLMAMMALS, within the Euromammals initiative, also coordinated at FEM-CRI. After a first period, in which the development and maintenance of EUROSMALLMAMMALS database will be supported by FEM-CRI, the maintenance and further developments of the database will be shared by all Partners, who will contribute freely, in terms of frequency and amount to the expenses. Priorities for maintenance and development on how to allocate funds will be agreed among the Partners. The EUROSMALLMAMMALS coordinator will report periodically on the state of funds and upon requests from Partners. Active Partners agree that they will yearly discuss and approve a projection of Profits and Losses.
  9. A website of EUROSMALLMAMMALS will be created, hosted within the Euromammals initiative.
  10. EUROSMALLMAMMALS Partners can search for sponsorships by third parties, that, once approved by the EUROSMALLMAMMALS coordinator, will be regulated by separate agreements between FEM-CRI and the sponsor and that shall refer to these terms of use. Funds provided by sponsorship will be collected and spent as dealt with at point 7.
  11. This document shall be signed by every party that wants to join the EUROSMALLMAMMALS project in order to become an active Partner.    
  12. Every Partner and the EUROSMALLMAMMALS coordinator shall sign this document and are bound to respect it, as foreseen by the rules of his or her own Institution.